Tracking the Productivity of Remote Employees

In the unparalleled COVID19  situation, many organizations are forced to work remotely, which can encourage procrastination.  Contact us

All evidence points toward more of us working from home in a not too distant future. The transition from the workplace to home to a workstation at home has been fastened in the short period by the emergence of this pandemic virus. It has forced us to work from home where usually we would find ourselves in the office environment. Due to this, many of us have made the transition from our desks to taking calls while in a kitchen or maybe the dining table or writing an email or a blog sitting on a couch or bed. Such a change can damage our productivity. After all, we tend to associate workplace with getting our tasks done and homes with relaxing after a hectic day at work.

When it comes to working from home, organizations usually have this concern of measuring the productivity of the employees. You will get your responsibilities done but how will you measure productivity?

Though there are positives and negatives of working remotely and has been a topic of debates since corporates came into existence. However, working remotely is gaining popularity and both employers and employees are embracing this new work culture but keeping a track of remote workers is a challenging job. As a flexible work schedule might give remote workers the freedom to manage their work according to them. So how will you make sure that your employees are not just working but being productive as well? Here are some tools and techniques to engage and monitor them so that you can be confident about you having them in the team.

Tracking the Productivity of Remote Employees

Set the deadlines

Who loves deadlines? The answer is, "Most of us!" Deadlines are the bane of many people's working lives, but they are important for any organization and its employee to accomplish tasks. They are essential for the smooth running of the work. Deadlines make us clear about what we must deliver and when. This defines in which direction we must move. And missing a deadline can impact the performance of the team on the other hand. There should be a panel like Google sheets where all team members should be able to see who has been assigned to which task along with their deadlines. This will not keep the managers updated but will also motivate the other member to deliver the best and within the timeframe assigned to them. Keep a note that unrealistic deadlines are demotivating!

EOD Report Summary/Daily Reporting

EOD Report Summary/Daily Reporting

Daily reporting may be an annoying routine, but this is something that the employees need to follow when working remotely. It is important to set some goals for the team in the morning or in the evening day before that they can work on the next day. It is a useful method both for the employees and employer to get things done daily as it helps everyone to keep track of the activities and ensures that everyone is on the same page. All companies have their format of daily reporting. Gone are the days when it was done on a paper. Organizations have now switched themselves to mobile applications and software to keep track of the work. Some tools are Raken, Slack, Zarr etc. These are the open-source tools that allow employees to make their to-do list and can share it with their reporting managers.

Maintain result-oriented culture

Maintain result-oriented culture

How do you define a result-oriented culture? What are its benefits? Today, Business leaders are changing the way they manage their employees' work. The traditional 'over the shoulder' management style is being replaced with new freedoms and one of the new freedoms is 'Work from home'. This new culture is allowing employees to work as they see fit. Their ultimate job is to complete to the task in a specific timeframe and you can only access their performance based on the outcome. So, it becomes important to set a system of rewards and acknowledgement on mails, so that they will set a solid example for other team members. Have a 'Go for It' attitude. That's maximum you can do for them when they are not before you.

Regular e-meetings

Regular e-meetings

Besides, personal connection, remote workers also need to feel professionally connected. Some works are done in collaboration with the team and brainstorming sessions. When we were at work, conference or the meeting rooms were the best places to brainstorm but as now all are working remotely video conferencing becomes your e-meeting room. Zoom, Microsoft meeting rooms, Skype etc. are some of the popular video conferencing software that not only allows you to communicate and collaborate but also let employees share their screen with their teammates. Doing so, helps the team make the decision quickly and breakthrough projects.

People’s Plan

People’s Plan

Usually, employees measure their productivity by the number of important tasks they completed in a day or a week. And this is how a reporting manager should look at the team's efficiency. The employer should have a 'People Plan' with a certain set of responsibilities, maybe the requirements from the client side first. It is not time to set realistic goals, clear expectations and clear feedbacks, no matter where they are working. Let's make clients happy, let's make our lives easier. Let's set a benchmark for other team members.

We all should understand that we don't actively measure anything like work output, but every employee should be honest to themselves and the company. There are plenty of other ways to measure the productivity of the employees and working hours they are spending but ultimately what matters is the output. And at the end of the day employee and employer should feel engaged and empowered.

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